Send global payments with the AFEX global payments widget

You can easily and efficiently pay invoices to your vendors around the world in virtually any currency through AFEX without leaving Zoho Books.

This article will run you through the two-part process to where you will create a Vendor Contact then pay a Vendor Bill within Purchases. 

Part 1: Create a Vendor Contact to make global payments using the widget 

      

1. Fill out the following fields:
   
1. Company Name
   
2. Contact Email
   
3. Contact Phone
   
4. Website
   
2. Update the following Tabs
   
1. Other Details: Currency that the Vendor is to be paid
   

2.  Address: Once the Billing Address has been updated for the Vendor being paid, Copy billing address for the Shipping Address
   

3.  Contact Persons: once the primary contact has been added in Vendor Contact, another contact can be added here. Additional contacts can be added by clicking +Add Contact Person
   

4.  Custom Fields: Select AFEX Beneficiary
   

3. Click Save when the Tabs have been updated
   

      

1. Click More on the top right-hand corner, More Actions, select Sync Vendor to AFEX
   
2. A Pop-up box will appear, click Proceed to complete the Sync to AFEX
   

      

For more information on what to enter in these fields click on the ? on the righthand side of the field

1. Fill in the AFEX Corporate (for Corporate Vendors), Vendor Notification Email, Bank Account Number, Bank Country and Purpose of Payment fields.
   
2. In AFEX Other Fields Information, the bank account of the Vendor being paid will determine what information needs to be entered in these fields.
   For example, for the EUR currency and Euro payments to a Vendor, select Bank SWIFT BIC from the drop-down list under Field and enter the SWIFT code in the Value field like shown below:
   
   Depending on the currency and bank account funds are being transferred to, any additional information can be entered by clicking + Add new field, underneath the Value field (right-hand side of the page)
3. Once these fields have been completed, click Push to AFEX
   
4. A pop-up box will appear, review the information then click Yes to confirm you want to create beneficiary details with AFEX
   

6. If the synchronisation is successful, the pop-up shown below will appear

      

1.   Vendor Name: select from the drop-down list that is displayed automatically
   
2.   Bill #: is the bill/invoice you are paying
   
3.   Bill Date: is the date of the bill/invoice 
   
4.   Update the following Table below
   
   
1. Item Details
   
2. Account: Select from the drop-down list (i.e. Cost of Goods Sold)
   
3. Quantity
   
4. Rate
   
5. Customer Details: from the drop-down list. Click Bills Overview for more information
   
6. Amount: calculated based on Quantity and Rate
   
5. Click Save and Submit
   
6. A Message will be displayed in green at the top of the page confirming the Bill has been created
   

3. The Approve the Bill page like shown as below

      

      

For more information on what to enter in these fields click on the “?” (righthand side of the field)

1. Payment Journal
   
2. Payment Type
   
3. Memo
   
4. Purpose of Payment
   
5. Remittance: copy information entered in Purpose of Payment field
   
6.  Once these fields have been completed, click Get Quote
   
7. You will then have 30 seconds to accept the quote by clicking Validate Quote (otherwise you will be prompted to “Re Quote”)

7. If the synchronisation is successfully completed a pop-up will appear as below